MARTIE PARTY TIP: STRATEGY FOR OUTDOOR PARTIES & WEDDINGS

When hosting an outdoor wedding or party, the greatest fear is always that the weather will not cooperate with your plans. Will it be too hot or cold for guests to be comfortable in the great outdoors? Rain? Bugs? Way too much sun? Producing outdoor parties and weddings do present additional challenges and as all planning professionals know, the key to stress management on event day is to understand your challenges and have a strong plan for any contingencies that may happen.

Here are some tips on how to negotiate with that uppity woman upstairs -Mother Nature- just in case she decides to crash your party: 

PITCH A TENT

Or at least have one on hold with a rental company. Maybe that view you wanted to have for your setting is compromised with a tent in the middle of it but it is far worse to have guests that resemble drowned rats or have them sitting out the festivities in their cars because of a lack of planning. Tents these days don’t have to be ugly. Many companies have made a business out of creating ideal settings in the great outdoors. Many of their tents are even climate controlled. Small tents or a covered area to keep food and beverages away from direct sun and bugs are a must. You don’t want your buttercream icing or your guests to melt in the sun. 

DON’T BUG ME

Consider odorless citronella candles, lighting that won’t attract bugs after dark (small bulbs like Christmas tree lights work great) or a pre-event visit from a pest control or lawn service can minimize the possibility of pests like bees, mosquitoes and flies at an outdoor party. If you have a problem with bees or have guests that are allergic, minimize fragrant floral arrangements that would attract their attention.  Most of these bugs are worse at some parts of the year than others. Do some research and plan accordingly. If flies are suddenly a problem, have a couple of oscillating stand fans handy. When the air moves around, there seems to be less of a fly problem.

WINDY CITY

Whether you are landlocked or at the beach, wind can be a factor. If you are using candles, place a hurricane globe or barrier around them to protect them from the elements. If you are wearing a long veil, make sure it isn’t going to blow into candles. I have seen several actually catch on fire and the material is very flammable . If it is REALLY windy, consider skipping the cathedral length veil or anchoring the bottom with some tiny fishing weights. Tablecloths are also likely to take flight on windy days. You may need to use tape or something else to anchor your tablecloths on a very windy day. Rubber bands work really well; simply gather the fabric at the bottom corners of each table leg and wrap the rubber band around it. Pull the fabric to balloon it over the rubber band so you can’t see it, like you would blouse a shirt over the top of a belt. You can also make tiny bean bags out of coordinating fabric. Sew a tiny clamp from the hardware store to the bean bag and pinch it to the hem to weight it down.                                 

BE MY GUEST

Select chairs that won’t be too hot if your wedding or party is in the sunshine. Opt for wood instead of metal if possible, and do something fun with your wedding program like designing it in the shape of a fan if the weather is predicted to be hot and humid. If it’s uncharacteristically chilly the day of the event, make sure coffee, tea or hot toddies are added to the beverage menu, and for hot days serve lemonade and plenty of ice cold water as guests arrive so they can stay hydrated prior to the reception. 

HAVE A PLAN B

Yes, the safest bet is to have a plan B. We can predict a lot of things, but the weather isn’t one of them. You’ll stress less with a solid backup plan in place ‘just in case.’

Check out this link to The Weather Channel.com to research what the average temperatures and weather conditions are for your proposed event or wedding date and location before you set the date. 

PARTY THEMES: HOST AN EASTER EGG HUNT WITH CRAFTS AND GAMES

Easter always signals the end of a dreary winter and the rebirth of spring.  Why not have some fun with the kids and make memories that will last a lifetime? A cute and crafty Easter Egg Hunt that includes egg decorating along with a craft station is interactive and creative… much more fun than simply stuffing plastic eggs with candy and throwing them around the yard. Add an easy to assemble kid friendly buffet with a mix of healthy and fun treats to make this party hopping good fun for everyone. Get one of your kids to write their own Easter story. Print and let the kids have one to take home. Make this a family party, a neighborhood get-together, or just plan some fun with your own kids. They’ll never forget it!

DECORATIONS

To keep decorating costs to a minimum,  I used items from around the house or yard. A collection of borrowed birdhouses were used to help bring the outside indoors. I made an indoor egg tree by using a pot of pansies as a base and added tall branches from a shrub. Daffodils (about $2.99 each) from the garden center were potted in colorful tin pails ($1 each at Target) and can be planted in the yard after the party. We added branches of yellow Forsythia, straw bunnies, and decorated eggs to a flat of wheat grass to create a preview of spring days ahead.

FOOD

After surveying the kids, we put together a buffet of their favorites. To keep it simple and safe, we didn’t include hot dishes. Since we were boiling lots of eggs for decorating, deviled eggs were an obvious choice. To give the adults options, I included my signature DYI toppings bar so everyone could create their own deviled egg creation.

The kids requested peanut butter and jelly sandwiches which were made on white whole wheat bread and cut into Easter shapes with large cookie cutters. Lots of “rabbit” food was on the menu: a platter of carrots and ranch dip and red and green apple wedges with peanut butter fluff were healthy choices.

Because Easter traditionally includes lots of candy, we kept desserts to a minimum. The marshmallow Peeps® cake we made using tiers of brightly colored Peeps® was the hit of the party. At about $1 per box, they are a cheap and fun decorating accessory, too.

ENTERTAINMENT

In addition to the egg hunt, we came up with a few games that were easy to manage. A wind-up bunny race and carrot shaped balloon racers ($5.95 per dozen at Oriental Trading Company) were a hit with the kids and adults, too. An activity table loaded with pre-dyed colored eggs for decorating and other crafts kept little hands busy between games.

MARTIE’S PARTY TIPS

1. A  colorful craft table is always a good way to keep kids busy at a party and it’s a great idea to have designated people to lead the fun. We found a former teacher and craft expert willing to don a bunny suit to assist the kids with craft projects and help keep them focused. Hire an artsy teenager if you aren’t crafty.
2. We dyed the eggs in advance to avoid a big mess but gave the kids lots of  stickers, glitter glue, flowers, and ribbon to customize their own eggs.
3. We put  down a strip of indoor/outdoor carpet purchased by the yard at a home improvement store ($2.99 a yard) to define the play area. The kids enjoyed  a variety of easy to contain games.
4. Bring  the outside in with daffodils, pansies, and branches from the yard to  create a spring-like setting. If you don’t have a yard, you can find what you need at a florist, garden center, or craft store floral department.
5. Get extra mileage out of food or beverages by using them as decorations. These plastic glasses filled with colorful drinks make a bright and cheery display.
   

No matter if you’re expecting rain, snow or sun this Easter, make some memories for your family and friends with this simple party plan that can easily be recreated indoors or out.

Photography: Arden Ward, Arden Photography

PARTY THEME: HOST A WINE AND CHEESE TASTING PARTY

Looking for the easiest party plan? Why not host a cheese tasting or a wine and cheese pairing party the next time you want to have friends over? It is simple, delicious and guests will have the opportunity to try something new! You can provide all of the wine and cheeses or you can ask your friends to bring their own favorite.

A wine and cheese tasting can serve as both food and entertainment. Guests will love discussing what wine pairs best with what cheese, debating the best wine for the price, and you will all love finding new favorites for your next get together. Try a mix of old favorites with new finds for both the wine and the cheese offerings.

The cheese aisle has become so large and there are so many different options, selecting a cheese can be as intimidating as selecting a bottle of wine. Since both wine and cheese can be expensive, and because there are so many options, I think there is some fear of making a mistake. We’ve all gotten that bottle home and been disappointed. With cheese, some stores (like Whole Foods) have experienced help to guide you and many will let you sample before making a purchase. For a “tasting”—which means sampling, I will have five different cheeses to try, depending on the size of the crowd which will often include:

1-Sheep’s milk cheese

1-Goat’s milk cheese

1-Cow’s milk cheese

1-Soft cheese like Brie

1-Bleu, Roquefort, Stilton, Camembert or other “smelly” cheese

The following are some of my tried and true parings:

Manchego/Spain This hard sheep’s milk cheese from La Mancha, Spain is always my first choice. Everyone loves it and it pairs nicely with Spanish almonds, olives, Serrano ham, or chorizo. Serve with a Spanish red wine like a tempranillo or tempranillo blend. Osbourne Solaz is very good and very affordable, usually under $10 a bottle. Another nice option is Atteca at around $15 per bottle.  

Goat Cheese/ Belle Chevre / Elkmont, Alabama I always serve goat cheese prepared in a recipe on my cheese board. Goat cheese with chopped toasted pecans is about as easy as it gets. Serve it in Belgian endive leaves; your guests will rave. Other serving options are pears, honey, and wild mushrooms but you can serve goat cheese with almost anything. Pinot Noir pairs well with ripe or aged goat cheese. Try the Kendall-Jackson Pinot Noir for about $12 or the Wild Horse Pinot Noir for about $18. More goat cheese recipes are available from Belle Chevre.   

Parmigiano Reggiano/ Italy Most people think this famous cow’s milk cheese is just for cooking or grated over pasta, but it is wonderful alone or with crusty bread, dipped in good balsamic vinegar, and with olives. It has a complex nutty flavor and dense, slightly grainy texture. I could almost eat my weight in it. Slightly salty, it pairs well with Prosecco, the Italian sparkling wine. Try Riondo, about $11 per bottle or serve with a medium bodied Italian red, like Chianti. Try Ruffino’s Chianti Classico Aziano (around $12.99)

Saint Andre/ France This semi-soft, smooth triple cream cow’s milk cheese is also on every single cheese board I present. Very rich and creamy with a soft, buttery, almost spreadable texture, this cheese is best served with a fresh baguette and pear or apple slices. Sometimes, I serve it with fruit in place of a dessert course. Pair it with a sparkling wine or Champagne. Get the Krug if you have no budget; otherwise try Antech Blanquette de Limoux Grande Reserve, around $15.

Bleu D’Auvergne/France Bleu cheese is strong in both taste and aroma. From the D’Auvergne region in the South of France, this bleu cow’s milk cheese features a deep blue veining throughout, like most bleu cheeses but possesses a creamier texture and softer taste than many other bleu cheeses. Sauternes or other sweet wines, like Muscat or Riesling pair nicely with bleu cheese. Try Torbreck the Bothie Muscat, around $16.99. 

Make sure to have plenty of nibbles and small bites since guests will be sampling multiple wines. Presentation is everything for a wine and cheese party. A gorgeous selection of ripe fruit, crackers, French baguette, and other accompaniments look as good as they taste when they are artfully presented. Ask if the wine counter will give you the top of a wooden wine crate. Use it to serve your cheese board. Guests will love this unique idea, and you’ll love the price: free! You’ll want your guests to really taste and enjoy the wine, so use crystal wine glasses. Don’t be afraid to mix and match your patterns if you don’t have enough of one type.

Because I always get calls after the party from someone asking for the name of “that cheese I loved” as they stand in front of the counter at the grocery store, I provide guests with a list as they are leaving. Try this party the next time you quick solution for entertaining. Your guests will love it.